Your supplier bills, entered for you. An agent reads your accounts inbox and drafts each supplier bill in Xero, with the invoice attached.

Each week it checks supplier statements against Xero and asks suppliers for any invoice that never arrived. Your team reviews the bills and approves them. The agent never pays anything.

Get set up How it works

Works with

Gmail

Xero

Drafts bills. Never pays them.

Everything a bookkeeper does with the accounts inbox. Reading the mail, drafting each bill in Xero, checking supplier statements. Your team reviews and approves. The agent never pays anything.

How it works. From your inbox to your team's review.

Your accounts inboxSupplier emails and scanned documents.

Your accounts agentReads and sorts incoming mail.

Invoices
Other mail
Statements

Each invoice run

Draft bills in XeroInvoice attached. Duplicates checked, supplier matched, coding from your books.

When a person is needed

Manual reviewYour team enters the bill.

Weekly

Action list by emailStatements matched against Xero. What needs attention, store by store.

Your accounts teamReviews bills in Xero and follows up exceptions. The agent never approves or pays a bill.

Each bill, drafted with the invoice attached. Ready for your accounts person to check and approve.

Draft billINV 4471 · invoice attached

Awaiting review

Supplier: Matched; Existing Xero contact
Store: Matched; Prepared for the right store
Coding: From your books; Account and tax rate as before
Duplicate check: None found; No earlier bill with this number
Attachment: INV-4471.pdf; 1 page

Saved as a draft in Xero. Nothing is approved or paid.

Statements checked each week. Each line matched against Xero.

weekly checkstore by store

statement · 14 lines
matched in xero	11
already drafted	1
no invoice received	2
→ invoice requested from supplier
other mail
rechecked for missed invoices	none
action list
emailed to your accounts team	sent

Run summaries and failure alerts arrive by email. Audit findings go to Tom.

Testimonial from Alimentari

[Approved testimonial from Alimentari, added in #402.]

[Name][Role] · Alimentari

Two stores. One accounts workflow.
Smith Street · Brunswick Street · Melbourne

Who you'd work with. Tom Eury builds and runs Accounts automation. He built it first for Alimentari's two stores in Melbourne, and he sets up each new business himself.

Ask Tom whether it fits your business

Your data. What the agent reads, where it goes, and how to disconnect it, on one page.

Read Your data and privacy

Set up your accounts automation. Answer a few questions about how your accounts run. Tom replies within two business days.

Get set up

Connecting your email, Xero and Hubdoc
Setting it up to draft your bills and check your supplier statements
Two weeks running alongside your current process, before you rely on it
A training session for your accounts person, and a check-in report after six weeks